Can I use Encyro for HIPAA compliance? Can I store and send patient information using Encyro?
Using Encyro can help your organization become or stay HIPAA compliant. Encyro Inc is not a covered entity but acts acts as a business associate (BA) to HIPAA compliant entities.
When you use Encyro to send and receive patient data, you benefit from the data privacy and security safeguards required by the Health Insurance Portability and Accountability Act (HIPAA), the Health Information Technology for Economic and Clinical Health (HITECH) Act, and the Omnibus Rule of 2013. You can use Encyro to share patients' protected health information (PHI) and Electronic PHI (ePHI) including patient names, social security numbers, email addresses, photographic diagnostic data, and other patient data.
Encyro provides the technical safeguards required by HIPAA regulations to protect ePHI, including access control, encryption (both during transmission and when stored), audit controls, and integrity. More details on our security safeguards as well as multi-location data backups are available here.
Encyro is happy to sign a business associate agreement (BAA) with Encyro Pro users who are a covered entity or a BA to a covered entity.
Third Party Communications
You may use Encyro to communicate PHI not only with patients, but also others (third parties) such as other providers, insurance plans, billing and coding companies, transcription providers (see how Encyro makes it easy to share audio data from your phone), labs, or other service providers.
Sending patient data to third parties other than the patient: While the data is protected within Encyro's systems, when you send data to a third party they can download the data to their own computer or other systems. You should review such third parties for their own HIPAA compliance and privacy policies. If those entities are not themselves HIPAA covered entities, you may be required (under the HIPAA Privacy Rule) to sign a Business Associate Agreement (BAA) with them.
Save Time and Money
Using Encyro to communicate electronically saves you money on faxing, printing, mailing, burning X-Ray or other images to CDs, and not to mention shredding. You also save the time spent on those activities. You also save the money you would have otherwise spent on printer ink or toner, mailing fees, and stationary supplies.
Some of the security settings for your Encyro account depend on your usage. For instance, if your computers are already set to automatically lock the screen if left unattended, you can set Encyro to not log you out after inactivity. Your password should meet strong password requirements. To enable or edit these compliance settings, go to your account "Settings" and click on Compliance in the left panel. For detailed instructions, see this article.